GUIDE AND CHECK-LIST FOR TEAM SECRETARIES / ADMIN SECRETARIES

This page is here for Management Committee Officers involved in TFFC team management and serves as useful guidelines and advice. When it comes to running a team, there are various duties to arrange during the week leading up to a fixture but the busiest day will be, of course, matchday itself. The list of duties can be organised in conjunction with any appointed Admin Secretary or Assistant Secretary. The duties below may look daunting at first (if you're new to the job) but it's much like riding a bicyle – once you've mastered it, it's easy and comes naturally! So please read on and digest the information thoroughly. Thank you.

In conjunction with reading the information below, you will need to read the rules of your particular League in which your team is participating. A sound understanding of rules – both the League's and Club's – is essential.

Not doing some of the duties listed below will result in league fines being imposed. Where fines may be imposed on the Club, the type appears in RED. The Team Secretary and the Admin Secretary are responsible for keeping fines to an absolute minimum. They must delegate duties as appropriate so that all Club playing equipment is looked after at each match.

Failure to bring playing equipment to any match will result in fines being imposed. Players responsible for causing fines to be imposed will pay the fines themselves. The Admin Secretary should ensure that all equipment is present at each match – for example, there is no point in having the first aid kit locked in a player's boot or left at home.

In particular, please note the following offences which can be problematical:
• Email responses: Players are required to respond to team management emails from the Team Secretary or Admin Secretary. Failure to do so is a Club Offence.
• Punctuality: Lateness is a common problem which must be reduced as much as possible. Nothing is worse for match preparation than players turning up late and the Team Secretary and Admin Secretary must come down hard on offenders. Fines between £5 and £15 are applicable to late-comers. As a guide, any player arriving at the venue less than 30 minutes before the kick-off is LATE.
• Clean playing kit : No player is allowed to split up the playing kit under any circumstances (other than injury where removal of kit is difficult at the time). If a player is seen turning up at a venue wearing Club playing kit, please advise him not to do it again or he will be fined. All kit MUST be kept together in the kit bag provided.
•Soiled playing kit: Players are required to return the kit to the kit bag – and not just throw it onto the dressing room floor. It is up to the Team Secretary and Admin Secretary to encourage players to get into good habits – not returning kit into the kit bag is a fineable offence.

Please refer to the Schedule of Fines and Suspensions so that you are aware of the punishments applicable for Club Offences, Yellow Card Offences and Red Card Offences. The General Secretary must be informed of all offences, especially Club ones, so that the appropriate fine can be imposed.

We also have a Disciplinary Table which logs all Yellow and Red Cards and fines. Updated regularly, this information will be very useful for you to see when a player's suspension will commence in the case of a Red Card offence, and for how many matches it will last.